JK Fuel Tender Specification

Use this framework to structure a competitive fuel-supply tender. It sets out the terms that matter most to unit-cost outcomes, based on JK's negotiation experience across East African carriers. It does not replace legal review of the resulting contract.

1. Scope of supply

Airports / stations covered, with into-plane provider named per station
Estimated annual uplift (litres) per station and total
Contract term (recommend 12–24 months with a review point)
Minimum/maximum volume commitments, if any

2. Commercial terms to specify

Index basis — Platts (specify grade/basis) or local posted price
Differential structure — fixed vs. sliding-scale by volume
Into-plane fee — quoted separately from the differential
Payment terms — credit days, currency, FX risk allocation
Taxes & levies — confirm what is/isn't included

3. Evaluation criteria (suggested weighting)

All-in price at forecast volume — 40%
Supply reliability / into-plane coverage — 25%
Credit terms & working-capital impact — 15%
Hedging flexibility & price-risk tools offered — 10%
Contingency / force-majeure provisions — 10%

4. Risk & hedging provisions

Right to hedge independently vs. supplier-managed hedging
Price-cap or collar options and their cost
Force-majeure and supply-disruption remedies
Benchmark audit rights (right to verify index pricing)

5. Timeline template

Week 1–2: RFP issued to shortlisted suppliers
Week 3–4: Bids received, technical evaluation
Week 5: Commercial negotiation with top 2 bidders
Week 6: Award and contract execution